Filtering Spam on Microsoft Exchange Mail Server
Microsoft Email Server - How to handle Spam
By: John J. Oimann
Rising threat from spam emails raises the need to monitor and remove illegitimate messages, thus ensuring correct functioning of the Microsoft Exchange system.
Mail spam adds trouble and decreases productivity and is a major threat to todays business world . Thousands of deceptive and indecent e-mails are sent to companies in bulk on a daily basis. The term Spam is a commonly used jargon to explain promotional and undesirable e-mails. It is not an acronym so it does not really denote something. Actually, a spam e-mail is usually a commercial mail sent to the recipients who did not request any kind of information from the company or the individual sending it.
Being bombarded with huge volum of unwanted e-mails with commercial content can cost businesses and individuals lots of resources and time while sorting and deleting unsolicited messages from the legitimate messages. This hinders an effective organisation and generates frustrated employees.
Removing spam is a lengthy process; performance of the e-mail server gets several affected and network security is also put at greater risk from malevolent e-mails. Added to that, a company also risk that spam e-mails causes harm to systems and network that cannot be repaired which means disorder, work loss and increased costs.
Professional help and assistance is the most effective way to avoid the threat from spam and ensure protection and safety. Thus, the server should be shielded to assure that all the passing information is filtered and fire-walled against spam. Normally a spam filter for an e-mail server is software that analyzes every incoming e-mail, detects spam based on standard configurations and removed the unwanted junk mails so they never end up in the users’ inbox And one of the widely used servers is that developed by Microsoft. Dubbed as Exchange Server, this Microsoft product makes e-mailing more speedy and resourceful.
Anti spam plugins for Microsoft Exchange is a great help filtering and preventing junk mail. A server side spam filter enables users to automate the procedure to sort and remove spam at the server level i.e. before it reaches the internal network and each user’s personal computer. An automatic procedure that filters out spam is recommended because it protects your internal network and each single connected personal computer. In addition is prevents loss of data and user downtime.
As the anti-spam technology cant be taken as perfect, conducting a manual checking by network administrator is a suitable measure to scrutinize the periodically filtered out messages to ensure that the exchange server spam filter is not detecting messages that are not really spam.
